Hosting index

This is a list of all articles about hosting the World Championships:


 * Minimum requirements for Convenors - please get involved in the discussion!
 * Hosting timeline - with suggested milestones for completing key tasks
 * List of downloadable documents for Convenors

Bidding to host

 * Factors to consider before you bid
 * Stages of bidding
 * The bid document

General organisational issues

 * Organising Committee: roles and duties
 * Liaison with the World Championships community:
 * World Schools Debating Council
 * Executive Committee
 * Organisational base: office and staff
 * Volunteers
 * Patrons and Presidents
 * Insurance and liability
 * Code of Conduct and complaints
 * Videoing debates
 * Other issues during the tournament:
 * Clear chain of command
 * Communication between key personnel
 * Emergencies

Budget

 * Projected expenditure:
 * Pre-tournament expenses
 * Tournament expenses
 * Contingency fund
 * Projected income, including registration fees
 * Cashflow
 * Tips for a cheaper tournament

Sponsorship

 * Sources of sponsorship:
 * Governmental:
 * National/state/provincial government
 * Municipal/local government
 * Institutional
 * Foundations
 * Companies
 * Individuals
 * Types of sponsorship:
 * Headline sponsorship
 * Day/event sponsorship
 * Themed sponsorship
 * In-kind support

Accommodation

 * Background
 * Accommodation options:
 * Hotel
 * Hostels
 * Basic amenities required
 * Internet access
 * Optional extras
 * Day-to-day requirements
 * Proximate accommodation

Meals

 * Expected level of provision
 * Practical considerations
 * Dietary requirements
 * During free time

Registration

 * Registration system
 * Collecting registration fees
 * Inviting countries to compete
 * Signed agreements

Debate arrangements

 * Early rounds:
 * Getting schools on board
 * What they must provide
 * Optional extras
 * Information to provide to hosts
 * Getting school students involved in debating
 * Liaison on the day
 * Quarter-Finals and beyond
 * Publishing results

Schedule

 * General issues:
 * Balancing schedule needs
 * Providing the right amount of time
 * Sabbath
 * Scheduling debates
 * Judges' training session
 * Special events:
 * Opening Ceremony
 * Grand Final
 * Closing Ceremony
 * Receptions
 * Excursions
 * Evening events
 * Free time
 * World Schools Debating Council meeting

Transport

 * Getting people to base
 * Transport options during the tournament:
 * Hire buses
 * Use public transport
 * Timing journeys

Materials to be provided

 * Display materials/stationery
 * Written materials to be produced prior to Championships:
 * Souvenir brochure
 * Judges’ marking sheets
 * Official guidelines
 * Tournament schedule
 * Name badges
 * Certificates
 * World Schools Debating Council papers
 * During the Championships
 * Flags
 * Prizes
 * Debate equipment

On arrival

 * Welcoming party
 * Registration area
 * Name badge
 * Welcome pack

Information sharing and public relations

 * Newsletters and updates
 * Website
 * Logo/branding issues
 * Maximising media interest
 * WSDC website